So often we have repetitive or maintenance tasks that we have to do every day, week, or month.
It could be a monthly meeting you need to set up, a weekly timesheet you have to submit, or a daily client call.
It's easy to forget these repetitive tasks. Set the action to repeat, and Hive keeps putting it back on your list.
Set an action to repeat
Open the action card and click the date field in the right panel. The action needs a start or due date.
In the date picker, open Repeat.
Choose Daily, Weekly on a day, Every weekday (Mon–Fri), Monthly on day a date, or Annually on a date. The options are based on the action's date.
Click Done.
For anything else, such as every two weeks, specific weekdays, the last Friday of each month, or an end date, choose Custom…. In Set to repeat, choose how often under Repeat, set Every, On, and Ending, then select Save.
To repeat on the last weekday of a month, select Monthly under Repeat. Then, in On, select Last and the weekday.
A repeat icon appears in the date field. Now an action will appear on your list each day, week, month, or year reminding you to do this action. As soon as you finish it, the next one will be added to your list.
To stop repeating, open Repeat again and click the × next to the selected option.
Good to know:
A personal reminder you set on a repeating action applies to the current occurrence only. Set it again on the next one. See Set action dates and reminders.
A subaction of a repeating action repeats with its parent and can't have its own repeat.
List, Table, and Gantt views, and Hive on a mobile browser, use an older date picker. There, select Set recurring to set up a repeat.
Troubleshooting Common Issues with Recurring Actions
Repeat is greyed out
If you can't open Repeat, check the reason shown on it:
Pick a due date to repeat: add a start or due date first.
Repeats with its parent action: the action is a subaction of a repeating action. Change the repeat on the parent instead.
Restricted access: you don't have permission to change this action's dates.
Recurring actions are also tied to their project. If the project is deleted, its recurring actions are removed and can't be changed.
Save Button is Disabled When Changing Recurrence Frequency
In Set to repeat, the Save button stays disabled for a weekly repeat until you select at least one day of the week. Select a day (e.g., Monday, Tuesday, etc.) and Save becomes available.
Why did my repeat move to a different day?
Hive does not put a repeat on a holiday. It moves that occurrence forward, never back.
For Daily, Weekly, and Every weekday (Mon–Fri) repeats, Hive uses the holiday calendars of the people assigned to the action. If the action is assigned to a team, the calendars of the team members count too. A holiday for any one of these people counts. If the action has no assignee, every holiday in the workspace counts. Hive skips the holiday, and the next occurrence is on the next day the action repeats on.
To check or change holiday calendars, see Add holidays in Hive.
Tips for Managing Recurring Actions Effectively
Plan Ahead: Clearly define the recurrence pattern (daily, weekly, etc.) before setting up the action.
Verify Project Status: Ensure the parent project is active to avoid issues with recurring actions.
Double-Check Settings: Always review the repeat settings, including the selected days, to ensure the task behaves as expected.