Buzz Proofing acts as your AI-powered first reviewer. It analyzes documents for grammar, clarity, tone, and consistency to reduce rework and speed up the approval process.
How to use Buzz Proofing
Please note: Teams must have both Buzz and Proofing & Approvals add-ons to use AI Proofing.
Uploading a new Proof
Open an action card and scroll to Approvals. Upload a proof file. Proof must be .PDF or .docx format for Buzz Proofing.
Once the proof is uploaded, a review starts automatically. Within 3-5 minutes, Buzz gives a list of suggested reviews.
Once the review is complete, a notification linked to the review is sent:
Click the notification to be taken directly to the Proofing window. All issues, errors, or suggestions Buzz finds will be listed and linked in the right-hand window.
You can scroll through the edits or filter by issue in the configure menu.
Click an edit to navigate directly to the relevant text or suggestion area.
Reviewing an existing Proof
Buzz can also review proofs that have already been uploaded. Navigate to the action card with the uploaded proof in Approvals. Click the document to get to the Proofing window.
Click the sparkle icon at the top right hand corner:
Click Generate review (or equivalent call-to-action). Wait while the proof is analyzed. You may see a status like Analyzing…
Within 3-5 minutes, Buzz gives a list of suggested reviews. Once the review is complete, a notification linked to the review is sent. In the Proofing window, Buzz displays the list of suggested issues/edits.
Types of edits Buzz Proofing suggests
AI Proofing suggests issues that fall into these categories:
Spelling: Flags misspellings and likely typos, including incorrect word forms. Suggestions help ensure the document reads cleanly and professionally.
Grammar: Identifies grammatical errors like incorrect tense, subject-verb agreement issues, and punctuation problems
Tone: Highlights wording that may feel too informal, too harsh, or inconsistent with the intended voice. Suggestions help align copy to a more appropriate, consistent tone.
Accessibility: Calls out issues that can make content harder to understand or consume for a wider audience (for example, unclear link text or readability concerns). Suggestions help make the document more inclusive and easier to interpret.
Sentence Length: Flags overly long or dense sentences that may be difficult to follow. Suggestions typically recommend splitting or tightening sentences to improve readability.
Clarity: Identifies ambiguous, confusing, or overly complex phrasing that could be misinterpreted. Suggestions focus on making the meaning more direct and easier to understand.
Legal: Flags language that may be risky, overly absolute, or potentially misleading (for example, strong guarantees or unqualified claims). Giving Buzz suggestions encourages more precise wording and, when needed, recommend legal review.
Layout: Highlights formatting and structure issues that can reduce scannability (for example, inconsistent headings, crowded sections, or poor hierarchy). Suggestions help improve organization so key information is easier to find.
Other: Captures issues that do not fit neatly into the categories above, including general best-practice recommendations. This is often used for catch-all improvements related to overall quality and consistency.