So often, you are waiting on someone else to do something before you can get started on your task.
You end up sending daily check-in emails to keep updated on their progress.
Or worse, you assume they will tell you when they're done only to find out they already finished a week ago.
Hive "Dependencies" feature solve this problem. Dependencies is a feature that must be enabled by your workspace admin. To enable dependencies,
- Select "Hive Apps" from your main menu
- Toggle Dependencies on, and voila!
Enable Auto-scheduling in Settings
In order for dependencies to affect the scheduling of action cards, you will also need to turn on Gantt auto-scheduling in workspace settings. If this is turned off, you will still be able to create dependencies between actions, but these will be purely visual links and will not trigger date changes.
To turn on auto-scheduling go to Your Profile dropdown > Your workspace > Settings.
There are two ways to add a dependency.
1) Adding it to an action card
- Open the action that needs a dependency (it can be either the action that comes before or after)
- Select +Add dependency
- In search box, type the name of the action you want to add. Actions across the workspace will be listed in the searchable dropdown list
- Select whether the added action depends on your open action or the reverse from the bottom of the "Add Dependency" pop up
- Select Add
2) Connecting on a Gantt Chart
- Open a project in Gantt Chart
- Click the dot at the end of an action
- Drag to the beginning of the next action
Strict vs. Not Strict Scheduling
You can manage exactly how you want the dependencies to perform by choosing either 'Strict' or 'Not Strict' dependency relationships.
Not Strict Scheduling: This will favor the dependent action's start date rather than the dependency link itself, meaning that the preceding action can move forward in time without affecting the dependent action. Only once the predecessor has passed the start date of the dependent action, will the dependent action move forward.
Note: This is the default for dependencies.
Strict Scheduling: Strict scheduling (or 'ASAP' scheduling) means that all actions move together, no matter which direction they are moving. This is also where you can set strict lag or gap time.
To turn on strict scheduling, go to More > Enable Strict Auto Scheduling
Create the dependencies as normal. To create lag time, either click on the dependency link itself or write the advanced predecessor in the 'Predecessor' column. Now when one action moves forward or backward in time, they will all move together.
Tip: The predecessor column in Gantt is also where you can write advanced dependency functions (FS, FF, SS, SF + "Xd"). Use the formulate to add days of "lag" to the previous dependency. Like, "1.1FS+2d".
To see what dependencies an action has, click to open the action. Dependencies (if any) will appear above the comments showing the relationship relative to that action.. Clicking on the dependent actions will open them up.
If the dependency is yellow, it means the action is unstarted. If it is green, then it has been completed.
If you are waiting for someone to finish something, you will get a notification to let you know they are done and you're ready to get started.
Just as there are two ways to add a dependency, there are two ways of removing one.
Deleting from the action card
- Click to open the action card with the dependency you want to delete
- Hover over dependency text
- Click the X
Deleting from Gantt Chart
- Open Gantt chart
- Click the yellow line of the dependency you want to delete
- A new window will open asking you to confirm you want to delete the dependency. You select yes.