AI Proofing is a Buzz-powered review layer inside Hive’s proofing viewer.

When an AI review runs, Buzz scans the proof and returns actionable suggestions tied to specific locations in the document.

Each suggestion includes:

AI Proofing is designed to assist human reviewers — not replace them. You can resolve, dismiss, or ignore any suggestion.

Buzz AI is available to workspaces with a monthly AI allowance — AI Proofing draws from that same shared allowance when reviews run.

Project selection controls automatic reviews; it does not prevent you from starting a manual review in another project.

AI Proofing comes with Buzz. You don't need to turn it on separately.

When Buzz AI is on, anyone who can review a proof can ask Buzz for a review or add Buzz as an approver. Reviews that start on upload are a separate setting (see step 3).

The page opens on Review setup. Review new proofs automatically is the first setting. The Projects and Show AI review configuration before uploads settings appear only when automatic reviews are on.

From here you can configure:

When Review new proofs automatically is on, limit which projects start reviews automatically. Manual reviews remain available in every project.

Turn on Review new proofs automatically to start an AI review when someone uploads a proof, submits a form, or adds a live site. Turn it off to review only when someone asks for a review, or when Buzz is an approver.

Turn on Show AI review configuration before uploads to choose review settings before uploading a new proof. Manually generated reviews always show the setup dialog. This setting is available only when Review new proofs automatically is on.

Free-text guidance Buzz follows on every review. Examples:

Instructions save automatically as you type.

Workspace admins can add custom categories alongside the built-in categories to tell Buzz what to look for.

Buzz uses the description as an instruction whenever a review includes that category. Use the category switches to choose the workspace’s default selection; reviewers can adjust the selection before running a review.

A workspace can have up to 25 custom categories. Admins can edit or delete custom categories. Deleting a category stops future reviews from flagging it; comments already created keep their category label.

For teams that follow AMA style, workspace admins can turn on Copyedit to AMA style in AI Proofing settings. This optional setting is off by default and adds spelling, punctuation, and style checks to document reviews.

Your brand style guides and workspace instructions take precedence over AMA style. The additional check runs when Spelling or Grammar is included in the review’s selected suggestion categories.

This check works with English text that Hive can extract from the document.

Scanned or image-only pages without an extractable text layer, and non-English pages, are not covered by this additional check. These limits apply to AMA copyediting, not to AI Proofing’s other review capabilities.

Findings appear as suggestions for your team to review. Turning on AMA copyediting does not automatically edit the proof or replace human approval.

Upload brand guidelines, style guides, legal boilerplate, or other reference docs (PDF, DOC, or DOCX). Buzz uses these during reviews to flag guideline violations.

Automatically apply matching reference documents applies the workspace’s reference documents and guidelines linked to the proof’s project automatically, including applicable account and guideline-folder documents. Turn this off to choose reference documents in the picker before each AI review.

In Files, you can mark a folder as an AI Proofing Guidelines Folder and link it to projects. Files in that folder are used as guidelines for proofs in linked projects.

Keep project-specific brand guides and reference files on the project’s Overview. Guidelines added here also apply to its subprojects.

The widget is available when Buzz AI and Proofing are enabled in the workspace. You need permission to edit the project to add or remove its guidelines, and you can only add library items you can access.

Guidelines inherited from a parent project show From [parent project]. They are read-only in the subproject; change them on the project where they were added.

The Also applied from other sources section lists additional guidelines from guideline folders or linked accounts. These are also read-only here and must be managed at their original source.

Adding project guidelines does not change which projects start AI Proofing reviews automatically. Your workspace’s automatic-review scope and review setup still apply.

When Review new proofs automatically is on, the file type is supported, and the project is in scope, Hive starts an AI review in the background when you upload a new proof version. Form submissions and new live sites start a review too. If the setting is off, no review starts on upload. Start one manually, or add Buzz as an approver.

You don’t need to wait — continue working while Buzz analyzes the file.

If your workspace uses a guideline picker (Automatically apply matching reference documents is off), you may be prompted to choose which guidelines apply before the review runs.

The review runs in the background. When complete, suggestions appear in the panel.

You can choose which categories an AI review checks, including your workspace’s custom categories. This also applies to live-site reviews.

For example, select only Accessibility and Layout to focus a live-site review on those categories. Category selection controls what the new review checks. Filtering suggestions after a review only changes which existing results you see.

Each suggestion shows category, description, and source (typically AI review, or carry-over from a prior version or user feedback).

Filter suggestions by status, category, source, or search text.

Workspace admins can turn an AI suggestion into a learned instruction. Buzz applies saved learned instructions to future AI Proofing reviews across the workspace.

Nothing is saved automatically in this dialog. Select Cancel to discard the draft. Saving an instruction does not change the proof or existing review results.

To manage saved instructions, open Settings → Workspace, select Proofing under AI, then find Learned instructions. Workspace admins can edit or delete instructions here, or select Add instruction to write one directly.

A workspace can have up to 50 learned instructions, each up to 1,000 characters. If the suggestion is already covered, Hive tells you no new instruction is needed.

After a review completes, you can start a new review — useful after uploading a revised version or changing guidelines/instructions. Prior reviews remain in the review history dropdown.

Live-site reviews can identify content, layout, accessibility, interaction, and broken-link issues. If the review cannot access protected content, open the proofing menu, choose Site access, update the access details, and try again.

When reviewing a document, use Version change detection in the review setup dialog to choose:

Choose Ignore prior versions when you want a fresh review of the current document. This skips comparison with the previous file and does not use earlier human comments or AI suggestions as review context. Comments on the current file remain available. It does not delete earlier versions or their comments.
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Workspace admins can also set this preference under Settings → Workspace → Proofing → Version change detection.

Add Buzz to an approval stage to have him review the proof as part of your approval process. When his stage starts, Buzz runs an AI review on the action's current proof. His verdict moves the round like any other approver's.

When reference documents, guideline folders, or project guidelines are configured, Buzz:

AI Proofing can review supported static image uploads. Hive keeps your original image and prepares a proofing-friendly version for the AI review.

Unsupported formats follow Hive’s existing conversion rules instead.

When your workspace uses a guideline picker (Automatically apply matching reference documents is off), you can choose which guidelines apply before the review runs.

Canceling the picker stops the review before it starts. Workspace admins can turn on Automatically apply matching reference documents in Settings → Workspace → Proofing. If saving the automatic setting fails, the documents selected for the current review remain available.

For a proof that contains a single static image, AI Proofing can suggest concise alt text you can copy for accessible content.

Do I need to turn on AI Proofing?
No. AI Proofing is included with Buzz AI. If Buzz AI is on for your workspace, you can request a review or add Buzz as an approver right away. Only reviews that start on upload need an admin to turn on Review new proofs automatically.

Why did my uploads stop getting an AI review?
Automatic reviews run only when Review new proofs automatically is on in Settings → Workspace → AI → Proofing. They also need a supported file and a project in scope. Ask a workspace admin to check the setting. You can still start a review manually from the proofing viewer at any time.

Does AI Proofing replace human proofreaders?
No. It accelerates first-pass review and catches common issues; your team still owns final approval.

Does every upload trigger AI Proofing?
No. Automatic reviews run only when Review new proofs automatically is on, which is off unless an admin turns it on. They also depend on supported content, project scope, and upload choices. If you choose Upload only, the file is uploaded without starting that AI review. Buzz approver reviews run when Buzz's approval stage starts, whatever the automatic setting is.

Can I use AI Proofing without reference documents?
Yes. Buzz still reviews spelling, grammar, clarity, layout, and related categories using built-in review logic plus your custom instructions.

Are reviews stored per version?
Yes. Review history is tied to the proof file/version so you can compare runs over time.

How does AI Proofing relate to usage?
Proofing reviews draw from your workspace’s monthly AI allowance (shared with Buzz Chat, Mail, Dashboards, and other AI surfaces).

Admins can review usage under Settings → Workspace → Usage & billing.