Time Tracking

Estimate and record the hours your team spends on each action

Erin Gouveia avatar
Written by Erin Gouveia
Updated over a week ago

Hive time tracking allows you to record how long your work takes - in the same place you manage what you have to do. 

You no longer have to switch apps to keep track of time. In Hive, it's right there in the action card.

Even better, team leaders can access timesheet reports that make it easy for them to see the big picture. This visibility helps keep projects on budget and prevents overwork.

Start by enabling Timetracking in Hive Apps.

Add Time Estimates

When creating an action, you can now also add a time estimate. This allows you to set expectations for the person working on the task and easily spot time overruns.

To add a time estimate:

  • Open the action card that needs a time estimate

  • Click into the Time tracking app

  • Add an estimate under the 'Estimated' column

Estimated time gets reflected in the Hive Resourcing application.

Record Time

When you are working on an action, you can add your time right in the action card. You add time by editing the 'Total' time or by using the time recorder

To add time by editing 'Total' time:

  • Open the action card that needs a time record

  • Click 'Add time'

  • Enter the time spent and the date (Pro tip: Use our 'quick add' options to easily add time to your card)

  • If your organization is using time categories, you can select the appropriate category for the time you are tracking here. (Please note that you can set a default time category for your project in the project settings. This will allow your users to have all their time entries created under the pre-selected category so they won't need to change it manually.)

  • Enter a brief description of what you were working on (optional)

  • Press Save

To add time using the time recorder:

  • Open the action card that needs a time record

  • Click 'Record'

  • Time will automatically start recording and you will see a stopwatch in the top right corner of your Hive screen

  • When you're done with your task, click the stop button, and time will automatically save to the total time spent on the action (you can also move around Hive while the timer is on and see the timer at the top of your Hive screen)

Once you've added time, you can see the time spent and estimate on the front of the action card. At a glance, you can see how an action is progressing.

Review and delete time entries

You can enter multiple entries each day or multiple times a day as needed. 

To review, just the Time tracking app on the action card and click on the action title to review all entries. You can click to expand and see specifics of each individual entry. 

To delete a time entry, just hover over it and click the trash button.

Time tracking Reporting

As your team enters their time, team leaders can see their progress in the timesheet report.

To access it, go to Hive apps and open Time tracking.

In this report you can:

  • See time tracked vs. time estimated

  • Expand to see time spent on each task with a clear distinction between actions and subactions

  • Filter by project 

  • Filter by team

  • Filter by individual team member

  • Define the time period over which you want to see time tracked 

  • Export your report to excel

Feedback on this feature? Share your thoughts on our feedback page.

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