Restore accidentally deleted items from the Trash Bin before they fall outside the recovery window.
Actions
Including subactions
Projects
With all related data
Proofs
Versioned file proofs
Notes
Notes and notebooks
30-day recovery window
Deleted items are recoverable through the Trash Bin for approximately 30 days after deletion. After that window, they no longer appear in the Trash Bin and cannot be recovered.
What can you restore?
Item Type | Recovery Window | What gets restored |
Action cards | 30 days | The action and all its subactions (entire subtree) |
Subaction cards | 30 days | The subaction and any child actions underneath it |
Projects | 30 days | The project and its views, labels, groups, members, and timesheets |
Proofs | 30 days | The proof version, placed back into its original action |
Notes & Notebooks | 30 days | The note or notebook (private notes are excluded from the Trash Bin) |
Private notes
Private notes do not appear in the Trash Bin. Only non-private notes and notebooks can be recovered through this feature.
How to access the Trash Bin
Option 1: Profile menu shortcut
Step | Action |
1 | Click your profile icon in the top-right corner of the navigation bar |
2 | Select "Trash bin" from the dropdown menu |
3 | The Workspace Settings modal opens directly to the Trash Bin tab |
Option 2: Through Workspace Settings
Step | Action |
1 | Click your profile icon and select "Settings" |
2 | In the Workspace Settings sidebar, click "Trash bin" |
Restoring a single item
Step | Action |
1 | Open the Trash Bin (see above) |
2 | Select the tab for the item type: Actions, Projects, Proofs, or Notes |
3 | Use the search bar to find a specific item by name (optional) |
4 | Click the restore (undo) icon on the item's row |
5 | Confirm the restore in the confirmation dialog |
The Trash Bin loads 25 items at a time. Scroll down to load more results.
Bulk restore (multiple items at once)
Bulk restore is available on the Actions, Projects, Proofs, and Notes tabs. Select multiple items within a tab to restore them together.
Step | Action |
1 | Open the Trash Bin and select the Actions, Projects, Proofs, or Notes tab |
2 | Select the checkbox next to each item you want to restore, or use the checkbox in the header row to select all visible items |
3 | A floating action bar appears with the number of selected items and a Restore button |
4 | Select Restore in the floating bar |
5 | Confirm the restore in the confirmation dialog |
If some items cannot be restored
Items that restore successfully leave the Trash Bin. If the result message offers Select failed, select it to select the items that could not be restored. Review those items before trying again. The same permissions and recovery rules apply to bulk and individual restores.
Restoring actions and subactions
Parent actions
When you restore a deleted parent action, the entire action tree is restored — including all subactions and nested child actions underneath it. The action is placed back into the project it was originally a part of.
Subactions
Subactions also appear in the Actions tab of the Trash Bin when they were individually deleted (not as part of a parent deletion). When you restore a subaction, any child actions underneath it are also restored. The subaction is placed back under its original parent action.
How the Actions list works
The Trash Bin only shows top-level deleted items. If a parent action was deleted, its subactions are not listed separately — restoring the parent brings everything back.
Restoring projects
When you restore a deleted project, the following are all restored together:
Restored with the project |
All actions and their subactions |
Action assignees and project members |
Action views (Kanban, Gantt, Table, etc.) |
Labels and status groups |
Unsubmitted timesheets associated with the project |
Restoring proofs
Deleted proof versions appear under the Proofs tab. Each row shows the proof name and version number in the title column, with the action name displayed below it. A separate column shows the project. Restoring a proof places the version back into its original action.
Restoring notes
Deleted notes and notebooks appear under the Notes tab. Each row shows the note title, when it was deleted, who created it, and who deleted it. If a note belongs to a notebook, the notebook name is displayed below the title.
Trash Bin column reference
Columns vary by tab. Some information (like project name or notebook name) appears as a subtitle within the Title cell rather than as a separate column.
Tab | Columns shown |
Actions | Title (with project name as subtitle), Deleted on, Deleted by, Restore — plus a bulk-select checkbox column |
Projects | Title, Deleted on, Deleted by, Restore — plus a bulk-select checkbox column |
Proofs | Title (with action name as subtitle), Project, Deleted on, Deleted by, Restore — plus a bulk-select checkbox column |
Notes | Title (with notebook name as subtitle, if applicable), Deleted on, Created by, Deleted by, Restore — plus a bulk-select checkbox column |
Permissions
The Trash Bin is not available to agents, external users, or restricted members. Only workspace members with sufficient permissions can access and restore items.
For actions, the system verifies the user has access to the action before allowing the restore. For projects, proofs, and notes, workspace or resource-level access checks are performed.