List View shows all actions in a project in one list. You can group, filter and edit actions directly in the list.

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To add List View to a project, click + next to the project tabs and select List. To make the view only for you, turn on Private view. Then click Add.

Click Configure at the top right to change the view:

To see List View as external users see it, select Configure, and under Display select Externally visible actions only. This option shows only when Client Mode is on for the project. Clear the checkbox to go back to your usual view.

The preview hides the actions and comments that external users cannot see, in List View and in action cards that you open from it. You cannot write or edit comments during the preview. It does not change project settings or access for external users.

Create sections and drag actions into them.

Sections are shared: everyone in the project sees them.

To expand or collapse all actions, hover over the Name header, click …, and select Expand All or Collapse All.

To select all actions in a section, click the checkbox next to the section name.

Sections are available in List, Gantt and Table views.

To move a column, drag its header.

To choose which columns to show, click ⊕ at the right end of the column headers. Turn fields on or off, then click Save.

The Created at column shows each action’s creation date. To display it, click ⊕ at the right end of the column headers and turn on Created at.

Use the column header to sort by creation date or filter to a creation-date range. This column is read-only: it shows when the action was created, rather than its start date or due date.

To see how much of each estimate is used by logged time, turn on Estimated time spent.

You can edit fields such as status and labels directly in the list, without opening the action card.

To add an action, click Create new action at the bottom of a group.

To add a subaction, hover over an action row and click Add subaction (+). Type a title and press Enter. A new blank draft opens for the next subaction. Only project members can add subactions.

To make List View the default view for the project, click ⋮ next to the tab name and select Set as default view.

Drag an action from List View onto a time slot in My Day to schedule a 30-minute calendar event while keeping the action in its original project. See My Day for instructions.

Select several actions to update them all at once:

Then choose an option in the bar at the bottom of the screen: Assign, Change status, Move to project, Labels, Archive or Delete. More has Dates, Duplicate and Link in order. In a narrow window, some options move into More.

You can also right-click a selected action to get the same options.

Click More, then Dates, and select an option:

After each change, a message shows at the bottom right of the screen. Click Undo in it to put back the previous dates. See Undo a change.

If the project setting Allow actions to be assigned on weekends is on (Edit project > Actions), Shift dates counts weekend days as workdays.

The same bar and options are available in Calendar View and in the subactions list of an action card.

When you change actions with the bar, a message shows at the bottom right of the screen for 15 seconds. Click Undo in the message to put back the previous values. After you undo a change, the message shows Redo.

You can undo these changes when you make them for two or more actions at once:

You can undo Change status also for one action, for example when you change the status in the list.

If the message is gone, open one of the changed actions, click More at the top right of the action card, and select Undo last change. This option is available for 5 minutes after the change. It undoes the change for all actions in it, not only for the open action.

You cannot undo Move to project, Delete, Duplicate or Link in order. Deleted actions stay in the Trash Bin for 30 days, and you can recover them from there.

Undo does not take back notifications or emails that the change already sent.