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Asset cards and Copy cards

Use an Asset card to review designs and a Copy card to write and approve text. A Copy card is not a copy of another card.

Written by Ellen Kajca

Asset cards and Copy cards are two card types in Hive for creative work that needs review.

  • An Asset card holds the design files for one deliverable, such as a banner. Each file gets its own versions and decision.

  • A Copy card holds one Word document with the text for your work. The approval applies to a saved version of the document.

You can use them together. Add a Copy card to an Asset card to get the text approved, then build the design from the approved text.

A Copy card is not a duplicate of another card. To duplicate an action card or copy it to another project, see Copying & Moving action cards.

Who can create them

You need permission to create actions. External and restricted users cannot create these cards from the New menu.

  • Asset: your workspace must have Proofing, and Proofing must not be hidden in the project.

  • Copy: Proofing is not necessary.

Create an Asset card

  1. Click New, then click Asset.

  2. Enter the Asset name.

  3. Optional: select a Designer. This person becomes the assignee.

  4. Under Copy, select No copy or Add copy. Add copy makes a Copy card for this Asset.

  5. Click Create asset.

Hive adds the card to the project that you have open.

Add designs and get approval

  1. In Designs, drop your files or click Add design. You can also add a link or a Google Drive file. Hive does not ask how to upload: all files go into one folder.

  2. Click Send for approval.

  3. Choose an Approver and click Send. To set rounds and stages, click Customize approval.

Each file gets its own decision. In lists, the row for an Asset card shows the progress, for example "1/2 files approved".

Write the Copy for an Asset

An Asset card has one Copy card. It is optional. If you selected No copy, you can add it later: in the Copy section, click Write or upload copy.

  1. In the Copy section, click the Copy row. The document window opens.

  2. Click the person icon to assign the writer.

  3. Select how to start: Create document for a blank document, From template, or Upload Word for a .docx file.

  4. Write the text. Hive saves your work.

  5. Click Send for approval, choose an Approver, and click Send. To set rounds and stages, click Customize approval.

To go back, click the Asset name at the top left.

When the Copy is approved

  • The Copy card changes to Completed.

  • The assignees of the Asset get a notification to build from the approved text.

  • The text becomes read-only. To change it, click Edit, make the changes, and click Send for approval again. The Copy card then goes back to Unstarted.

  • In the proof viewer of a design, click the document icon at the top of the comments panel to see the approved text beside the design.

  • The Asset card is not blocked while the Copy waits for approval. You can work on both at the same time.

Resolve tracked changes before you approve. Hive does not let you approve a document that has open tracked changes.

Create a Copy card with no Asset

  1. Click New, then click Copy. The document window opens.

  2. Select how to start the document.

  3. Click Request approval, add an approver, and click Request approval. The editor changes to Suggesting while the approval is open.

After approval, this Copy card works differently from a Copy under an Asset:

  • The status does not change. Set the status yourself.

  • The text stays editable. If you change it, Hive tells you that the document changed since the approved version. Click Request review to ask the same approvers again.

Name a Copy card. A Copy card that you start from the New menu has no name at first. Close the document, open the project's Table view, find the blank row, and enter a title. The card then shows in the other project views.

Good to know

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