Applying a project template to a new or existing project allows you to easily bring in a set of actions with pre-specified assignees, due dates and information. No need to recreate the wheel each time you kick off the same workflow. Let templates do the work for you!
How to create a new template
- Navigate to the 'Templates' tab on project navigator
- Select '+ New Project Template'
- Build the template like you would a project (name, dates, labels, description, attachments phases)
- Select who you'd like to share the template with
- Select the default layout for the template
- Select 'Create'
- See the template in the 'Templates' tab
- Build out the template as you would a project (you can add actions and subactions and include start and due dates, assignees, labels, etc.)
How to apply a template to a new project
- Find the desired template int the 'Templates' tab
- Hover over the template and select 'Apply'
- Name the project
- Select start and end dates of the project, if desired (this will map template actions that have start and due dates to the new project)
- Update project settings, as desired (Make sure to select to copy assignees of actions if you would like template assignees to carry over in the new project)
- Select 'Apply template'
- See the new project in the 'Active Projects' tab in Project Navigator
Project phases, actions and subactions (and associated assignees, start and due dates and labels) from the template will be visible in the new project and can then be edited and updated for the needs of the new project.
Pro-tip: Set a project due date in both your template and new project so that the action start and end dates shift over to the new project.
How to apply a template to an existing project
- Go to project details within the project
- Select 'Apply project template'
- Choose a template from the list (this list pulls from Active Projects and Templates in project navigator, so you have the option to choose from either list)
- Apply project template and see your actions populate!
How to convert an existing project to a template
If you have existing projects that you want to use as templates, you can easily convert them into a template and move them to the 'Templates' tab in Project Navigator.
- Hover over the desired project you want to convert in Project Navigator
- Select 'Edit'
- Scroll to the bottom of the edit modal
- Select 'Project template'
- Confirm the action by selecting 'Yes, turn project into template'*
*If you do want to keep the active project and also make a template from it, first make a copy of the project and then convert the copy to a template