Project access

Give your organization visibility into your projects

Erin Gouveia avatar
Written by Erin Gouveia
Updated over a week ago

There are two primary types of project access and visibility:

  1. Only project members can view this project

  2. Anyone can view this project (i.e., 'Public' project setting)

Hive projects can only be viewed and accessed by those that are members of the project. However, the 'Public' project setting allows the project to be made visible and to be accessed by all users in the workspace.

What happens when a project is 'Public' and anyone can view it?

When a project is viewable to everyone (i.e., has the 'Public' project setting enabled), the project becomes public and is visible in Project Navigator to all members of the workspace and shows as 'Public.' Actions in public projects will be visible in summary views for non-project members, making it easy for managers to see all work of their direct reports without having to be in all of the same projects.

All users in the workspace have the ability to open the project, see and edit actions, and interact with the project.

What can non-project members do in a public project?

  • Click into the project and see the project in different layouts

  • Click into actions and view actions

  • Comment on actions

  • Follow public project actions and receive notifications on them

  • Drag an action from a public project into a chat group 

  • Select public projects in summary view creation modal

What can't non-project members do in a public project?

  • Be assigned actions or subactions (non-members will not appear in the assignee picker or in team view)

  • Edit project members

  • Edit project settings

  • View the associated project chat group

Setting a project to public:

  • The project owner and workspace admins have the ability to make a project 'Public' via the project member within the project.

  • Expand the permissions settings at the bottom of the page, and click the checkbox to make the project public.

User's project access

Make managing your projects even easier! Access Settings by clicking on your profile image in the top right corner of Hive, and going to 'Workspace Settings'. The 'Manage Users' tab allows you to see the number of projects each of your team members is part of.

And the best part? With just a simple click, you can access the full list of projects they are involved in.

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