Project navigator shows all the projects you can access in one table. Use it to find, open, organize and export your projects.
Open Project navigator
In the left sidebar, click Project navigator.
Find a project
Project navigator opens on the Active Projects tab. To find a project by name, type in Search projects.
Tabs
Active Projects — active projects you can access. This can include projects that you are not a member of, because of project access settings. It can also show a locked parent project when you are a member of one of its child projects. See Locked projects below.
My Projects — projects that you are a member of.
Archived — archived projects.
Summary Views — summary views.
Templates — project templates. You see this tab only if you have permission to apply templates.
The number on each tab shows how many items the tab has.
Projects can have child projects. To show the child projects, click the arrow next to the parent project. On the Active Projects and Archived tabs, click Expand all or Collapse all to open or close all parent projects. These buttons do not show while you search or filter.
Project navigator loads more projects when you scroll down.
Locked projects
A lock icon next to a project name means that you do not have access to that project. Hover over the lock to see No access to project.
You see a locked parent project when you are a member of one of its child projects. Click the arrow next to the parent to find your project.
If you expand a project and see No access, that project has child projects that you cannot open.
You cannot open, edit, archive or delete a locked project. To get access, ask the project owner to add you to the project.
System admins see all projects in the workspace. A system admin can click Join project (the person icon with a plus) on a locked project to join it with full access. Workspace admins cannot join a project that they are not a member of. See System Admin Role.
Choose columns and sort
The Project name and Members columns always show. To show other columns, click Columns and select the fields.
Project fields — for example Status, Start Date, Due Date, Project simple ID, Budget, Recurring Monthly Budget, Created Date and Client Mode. The list depends on your workspace settings and permissions. Project simple ID shows only when a workspace admin turns on Show project ID (click your profile picture, then Your workspace, then Settings). Budget columns show only if you can see budgets. Restricted users see only Project name, Members and custom fields.
Custom fields — your project custom fields.
To find a field quickly, type in Search columns. To sort the table, click a column header. If you show many columns, scroll right to see all of them.
Filter by a column
You can filter the Members, Status and Client Mode columns and most project custom field columns. Formula custom fields do not have a filter. The Members filter shows people, not teams. Project navigator does not have a Teams column or a Teams filter.
Hover over the column header.
Click the filter icon.
Select the values to show.
When a column has a filter, a dot shows in place of the filter icon.
Edit, copy, archive or delete a project
Hover over a project row. These buttons show on the right:
Edit (pencil) — opens the project settings.
Copy — opens the copy project wizard to make a new project from this one. By default, action dates are kept. You can change the copy options in the wizard.
Archive — archives the project. You can find it later on the Archived tab. On the Archived tab, this button is Unarchive.
Delete — deletes the project and its actions. You can recover it from the Trash Bin for 30 days. Its child projects are not deleted. They move to the top level. On the Templates tab, a deleted template cannot be recovered.
These people can archive or delete a project: the project owner, system admins, and workspace admins who have access to the project. A workspace admin with read-only access cannot archive the project.
All people with access to the project can unarchive it, except external users.
If a button is gray, hover over it to see why. If you are the project owner and the button is gray, make sure that you are signed in with the account that owns the project.
On the Templates tab, click Apply to make a new project from a template.
To add or remove members on many projects at once, click Manage project members. See Add new members to your projects. To make a new project, click Create project. See Hive Projects.
Pin projects to the sidebar
Pin the projects and summary views that you use most. Pinned items show in the Pinned section of the left sidebar, so you can open them from anywhere in Hive.
To pin a project, click the pushpin icon to the left of the project name. A blue pushpin shows that the project is pinned. To unpin it, click the pushpin again.
Sidebar more menu
You can also manage a project from the left sidebar, without leaving your current view. Hover over the project in the sidebar and click the more menu (⋮), or right-click the project. Then select an option:
Open in new tab
Pin project or Unpin project
Archive project
Delete project
Export Project navigator
Open the tab that you want to export. Set your search, filters and columns.
Click Export.
Optional: select Format Number and Formula custom fields. This exports numbers with their separators, prefix and suffix (for example, a currency symbol). If you do not select it, numbers export as plain values.
Click Export.
Hive downloads a CSV file. Keep Hive open while the export prepares. The file uses your current tab, search, filters and sort order, and the columns that you selected with Columns.
To export archived projects, open the Archived tab, then export.
Viewing a public dashboard instead? The Projects list widget has its own Export option in the widget’s three-dot menu. See Dashboard Widgets for that separate export.
Common visibility issues and troubleshooting
A project shows in Project navigator but not in the sidebar Projects list — The sidebar Projects list shows active top-level projects. A child project shows under its parent: click the arrow next to the parent. Project navigator shows all the projects you can access.
A project shows at the top level, not under its parent — The parent project is probably archived. Active Projects does not show archived projects, so the child project shows at the top level. Find the parent on the Archived tab. Unarchive the parent, or click Edit on the child project and choose an active parent in Location.
A project is hard to find — Clear the column filters, search by name, check the Active Projects, My Projects and Archived tabs, and scroll down to load more rows.
You see projects that you are not a member of, with a lock — See Locked projects above.
You want only the projects that you are a member of — Use the My Projects tab.
Leaving Project navigator
Click a project name to close Project navigator and open that project. To close Project navigator without opening a project, click Project navigator in the sidebar again.