To access Workspace Settings in Hive:
Click your profile picture in the top-right corner.
Select Settings from the dropdown. (You may also see this labeled as Workspace Settings in some places.)
Use the General, Defaults, and Apps tabs to find the settings below.
Members and Admins can open these settings. Members can view most settings; only Workspace Admins can change them. External users cannot open Workspace Settings. If you need a change and are not an Admin, ask a Workspace Admin. See: Who are my Admins?
Here is a breakdown of what these settings do:
Action Default Settings (Defaults tab)
Project Default Settings (Defaults tab)
General Settings
Workspace Name
You can customize the title of your workspace.
Workspace Logo
Upload a PNG or SVG. Recommended size: 256 x 256px.
Working Week
Monday-Friday: Weekends are Saturday & Sunday
Sunday-Thursday: Weekends are Friday & Saturday
Monday-Thursday: Weekends are Friday, Saturday & Sunday
Holiday Schedule
Check out our Add holidays in Hive article for more info.
Currency
Set the default currency for the workspace.
To set currency on a specific project, open that project's settings (Time section). This is not under Workspace Project Default Settings.
Show private actions
When selected, private actions are visible in their associated projects for assignees.
When deselected, private actions are only visible in Home for assignees.
Only Admins can turn this on or off.
Steps to enable private actions visibility
Open Workspace Settings as a Workspace Admin.
Find Show private actions in this workspace and toggle it on.
Check a project to confirm private actions are visible for assignees.
Troubleshooting tips
Filter check: Make sure no active filters are hiding private action cards.
Admin verification: Create a simple private test action as an admin to confirm the setting is working.
Show project ID
When enabled, Hive auto-generates a Project ID for each project. The first time this is turned on, IDs may take up to about an hour to finish generating. Read more here.
Action Default Settings
Subaction update prompt
Subaction prompts appear when a change is made to an action that could also apply to its subactions (for example assignee, status, or label changes).
When selected: Users are prompted to choose whether to apply the change to subactions.
When unselected: The prompt is not shown, and the change is not applied to subactions.
When a Workspace Admin sets this, it becomes the default for the whole workspace.
Keep completed actions completed when commented on
A workspace admin can open Settings → Defaults → Action Default Settings and enable Keep completed actions completed when commented on.
Enabled: Adding a comment to a completed action does not show the prompt asking whether to reopen it. The action stays completed.
Disabled: The usual reopen prompt can appear after a comment, when the user has permission to change the action.
This setting controls the comment-related prompt. Users with the appropriate permissions can still change an action’s status manually.
Project Default Settings
By default, new blank projects created in the workspace inherit these settings. Existing projects keep their own settings unless changed at the project level.
Allow actions to be assigned on weekends
If checked, action cards may be scheduled (start or due date) on weekends.
If unchecked, weekends are grayed out in the date picker for new projects using this default.
This is the default for new projects going forward. A project-level setting can override it. Example: weekends are blocked at the workspace level, but one event project turns weekends on in its project settings.
Show completed subactions by default
If checked, completed subactions show by default in the project.
This can also be turned on/off at the project level.
Default project template
Choose a project template to apply automatically when a new project is created.
Kanban / Status view subactions
Choose how subactions appear in Kanban (Status) views:
Do not show subactions
Show all subactions
Show subactions when they are in a different column from their parent action
Automatically add teams to projects
Automatically add the selected team(s) to any new project created in the workspace. Useful when a group should see all new projects.
Auto-scheduling (Gantt)
Choose the default for new projects: Off, On, or Strict. See auto-scheduling options.
Statuses
Choose which custom statuses are enabled automatically on new projects.
Unstarted & Completed are always included.
Action custom fields
As a workspace admin, open Settings → Defaults → Project Default Settings → Action custom fields and select existing action custom fields to enable automatically on new blank projects.
These defaults apply when a project is created without a template. Projects created from a template use the template’s action custom fields instead. Changing the workspace default does not add or remove fields on existing projects.
This selects which fields are enabled; it does not set values on action cards. See Custom Fields for creating and managing fields.
Project custom fields
Choose which project custom fields are enabled on new projects.
Move proofing approvals to next stage when
Default for approval routes created in the workspace:
All approvers respond
All approvers approve
Any approver approves
Apps that are turned on for projects by default
Choose which project apps are enabled on new blank projects (for example Time-tracking, Proofing & Approvals, Agile). Available options depend on which apps are enabled in the workspace.
Timesheets approver
Where submitted timesheets go for approval:
Manager → the user's manager
Project Owner → the project's owner
Apps
Apps in use
See which apps are turned on in your workspace. Use Manage apps to open Hive Apps and turn apps on or off. Related app settings appear in this Apps section.
Default home page template for external users
Select the dashboard / home page template External Users should land on.
Proofing & Approvals
Enable Proof Annotation Numbering — adds numbers to each annotation comment in proofing
Enable Proof Auto Versioning — adds numbers to each version of a proof uploaded
Allow read-only members to use Proofing and Approvals — read-only project members can view proofs, add comments, and be routed approvals
Disable delete/edit of other users annotations — users cannot edit or delete someone else's annotations
Messaging
Link group chats and project view switching — opening a project's group chat also opens that project
Enable the "Everyone" group — creates the Everyone chat group with all workspace members
Time-tracking
Show subaction time on parent actions — rolls up tracked and estimated time from subactions onto the parent action card
Include recurring action time in utilization dashboards
With Time tracking enabled, a workspace admin can open Settings → Apps → Time tracking and turn on Include recurring action time in utilization dashboards.
When enabled, dashboard reporting can include upcoming recurring action instances that are normally hidden, subject to the dashboard’s date range and other filters. When disabled, those hidden future instances are excluded.
Use Recurring action time look-ahead (months) to choose how far ahead to include future repeats with due dates. The default is 12 months; you can enter a whole number from 1 to 120. Increasing this value does not override the dashboard’s selected date range.
This changes reporting inclusion; it does not create logged time or submit timesheets. See recurring-action time in dashboard calculations.
Forms
The image uploaded here appears at the top of Hive Forms.
Notes
Workspace Settings is organized into tabs (General, Defaults, Apps). Older docs that treat this as one long page are describing the same settings in a flatter list.
Some advanced settings (for example brand color, make projects public by default, session timeout, auto-join by domain) may also appear in Workspace Settings depending on your plan and enabled apps.