Hive

What file types can we upload as proofs?

You may upload PDFs, Microsoft Office files (Word, Excel, PowerPoint), Apple Keynote files (.key), Photoshop (.psd, .psb) and Illustrator (.ai) files, images (such as .jpg, .png, .gif, .tiff and .svg), and videos (.mp4, .mov, .webm) into Hive. See the <a href="https://help.hive.com/en/articles/2931726-simple-integrated-proofing-approvals#supported-file-types">full list of supported file types</a>.

You can also add a live website as proof for the approval.

- You may upload PDFs, Microsoft Office files (Word, Excel, PowerPoint), Apple Keynote files (.key), Photoshop (.psd, .psb) and Illustrator (.ai) files, images (such as .jpg, .png, .gif, .tiff and .svg), and videos (.mp4, .mov, .webm) into Hive. See the <a href="https://help.hive.com/en/articles/2931726-simple-integrated-proofing-approvals#supported-file-types">full list of supported file types</a>.
- You can also add a live website as proof for the approval.

For emails, upload the message as a file (.eml or .msg) as the proof. There is not a separate Email option in the Add proof UI.

How can I upload a file to the proof?

You can upload the file by clicking on "Add proof."

- You can upload the file by clicking on "Add proof."

You can also upload a proof by dragging the file to the Approval app!

- You can also upload a proof by dragging the file to the Approval app!

There is no file upload limit, although your bandwidth may limit upload speed.

- There is no file upload limit, although your bandwidth may limit upload speed.

Are there Proofing keyboard shortcuts?

Speed up your proofing workflow with these handy shortcuts:

Choose a tool — In the proofing viewer, press a single key to pick an annotation tool, for example <code>H</code> for highlight, <code>R</code> for rectangle, or <code>F</code> for freehand.

Find in document — <code>Cmd+F</code> (Mac) / <code>Ctrl+F</code> (Windows) to search the text of a PDF proof.

Zoom In/Out — <code>Cmd</code> (Mac) / <code>Ctrl</code> (Windows) with <code>+</code> or <code>-</code>.

Next File — <code>Shift+Right Arrow</code> to jump to the next file in your proof list.

Previous File — <code>Shift+Left Arrow</code> to go back to the previous file.

Add Comment on a website proof — <code>Cmd+J</code> (Mac) / <code>Ctrl+J</code> (Windows) in HTML/live-website proofing.

- Choose a tool — In the proofing viewer, press a single key to pick an annotation tool, for example <code>H</code> for highlight, <code>R</code> for rectangle, or <code>F</code> for freehand.
- Find in document — <code>Cmd+F</code> (Mac) / <code>Ctrl+F</code> (Windows) to search the text of a PDF proof.
- Zoom In/Out — <code>Cmd</code> (Mac) / <code>Ctrl</code> (Windows) with <code>+</code> or <code>-</code>.
- Next File — <code>Shift+Right Arrow</code> to jump to the next file in your proof list.
- Previous File — <code>Shift+Left Arrow</code> to go back to the previous file.
- Add Comment on a website proof — <code>Cmd+J</code> (Mac) / <code>Ctrl+J</code> (Windows) in HTML/live-website proofing.

For the full list, see <a href="https://help.hive.com/en/articles/2071387-keyboard-shortcuts-in-hive">Keyboard Shortcuts in Hive</a>.

Yes, it's possible to add more than one proof to an action card in a simultaneous upload. You can either upload multiple documents as one proof, or upload the documents as individual files.

- Yes, it's possible to add more than one proof to an action card in a simultaneous upload. You can either upload multiple documents as one proof, or upload the documents as individual files.

Can you review the proof at the same time as someone else? Can you see who else has the file open?

Yes, concurrent reviews of the file are supported for collaborative reviews. Their comments will appear live during your review.

- Yes, concurrent reviews of the file are supported for collaborative reviews. Their comments will appear live during your review.

If you mistakenly uploaded a proof, you can upload the correct file and it will become the latest file on top and ready for review/routing or you can use the trash can icon to delete the proof.

- If you mistakenly uploaded a proof, you can upload the correct file and it will become the latest file on top and ready for review/routing or you can use the trash can icon to delete the proof.

When overriding a round in progress, is the previous proof version kept?

Yes. When uploading a new proof while the round is in progress, the previous version is pushed back to the show previous file versions section, and the new file uploaded is now the current version.

- Yes. When uploading a new proof while the round is in progress, the previous version is pushed back to the show previous file versions section, and the new file uploaded is now the current version.

Can I export only selected comments from a website proof?

Yes. In HTML/live-website proofing, you can export selected comment threads together with their replies.

Open the HTML/live-website proof and its comments panel.

Click Select in the comments panel header.

Check the comment threads you want to include. Replies are included with their thread; you do not select replies separately.

Open the proofing toolbar’s menu and choose Export selected comments.

1. Open the HTML/live-website proof and its comments panel.
2. Click Select in the comments panel header.
3. Check the comment threads you want to include. Replies are included with their thread; you do not select replies separately.
4. Open the proofing toolbar’s menu and choose Export selected comments.

With no threads selected, the menu shows Export comments and exports all comments. A selected thread remains selected if you later hide it with a filter, so check the selected count before exporting.

These steps apply to HTML/live-website proofing. For PDFs, use the PDF viewer’s available download options.

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Proofing and Proofing Tool FAQs

Uploading Proofs

What file types can we upload as proofs?

How can I upload a file to the proof?

Are there file upload limits?

Are there Proofing keyboard shortcuts?

Can I upload multiple proofs?

Can you review the proof at the same time as someone else? Can you see who else has the file open?

How do you replace a proof?

When overriding a round in progress, is the previous proof version kept?

Can I export only selected comments from a website proof?