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How to Extract Data from Hive

Exporting action, project and user data

Written by Ellen Kajca

Extract Action Cards

To extract Action Cards from a project:

  1. Change the project tab to Table View

  2. Click on 'More'

  3. Click on 'Export'

  4. Choose the format (Excel or CSV)

  5. Click on 'Export'

To extract Action Cards from multiple projects

  1. Create a new Summary View in the Table View layout

  2. Choose the projects you want to view/export

  3. Click 'Create summary view'

  4. Click on 'More'

  5. Click on 'Export'

  6. Choose the format (Excel or CSV)

  7. Click on 'Export'

How to Extract Projects

To extract project information:

  1. Click on 'Apps'

  2. Search for Portfolio View and open the app

  3. Create a new Portfolio View or edit an existing view

  4. Choose which projects you want to export

  5. Choose which columns you want to export

  6. Click 'Menu'

  7. Click 'Export'

  8. Choose the format (PDF or CSV)

  9. Click on 'Export'

How to Extract Timesheet

To extract Timesheets:

  1. Click on 'Apps'

  2. Search for Timesheet and open the app

  3. Click on the clipboard icon at the top right corner

  4. Click 'Reporting'

  5. Choose the correct date range

  6. Using the filter, choose the correct filter

  7. Click on the download icon at the top right corner

How to Extract Time Tracking

To extract Time Tracking Hours:

  1. Click on 'Apps'

  2. Search for Time-Tracking and open the app

  3. Click on the 'Time-Tracking' section

  4. Choose the correct date range

  5. Click on the download icon at the top right corner

How to Extract User Info

To extract users in your workspace, if you are a Workspace Admin only, you may perform the following export:

This option is only available for workspace admins!

  1. Click on your profile icon at the top right corner

  2. Click 'Manage User'

  3. Click on the download icon at the top right corner

To check if a person has logged in, use Manage users or the export. Hive sends a notification when the export file is ready. The file includes Last Login, Invited Date and Invited By.

  • (invited) next to an email means that the person has not completed the invite.

  • Last Login shows when the person last went offline in Hive, in any workspace. It can be old or empty while the person is online.

  • An empty Last Login usually means that the person has not used Hive.

  • A person with an existing Hive account does not show (invited), even if that person has not opened your workspace.

Hive does not keep a full sign-in history.

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