Hive Forms
Submit forms that automatically add pre-populated Hive actions
Erin Gouveia avatar
Written by Erin Gouveia
Updated over a week ago

In Hive, you can create custom forms that anyone (i.e., internally or externally) can fill out in their browser. Submitted forms have the option to automatically create an action card in Hive with all the form details.

Some great uses for Hive forms can include:

  • collecting orders or requests

  • submitting bugs and other issues

  • gathering structuring information from employees (e.g. contact info)

  • capturing details for a new project request

  • and much more!

How to create

  • Enable "Forms" from "Hive Apps" if it's not already enabled

  • Select "Forms"

  • Click "+New Form" from the forms library

  • Add a title and description

  • Drag and drop the fields you want to add to the form

There are multiple different question type options and 5 dynamic fields you can add to a Hive form.

Below are example questions that can be created using a Hive form:

Checkbox Group 

Date Field

File Upload (can support any type of file)



Radio Group


Text Field

Text Area


The ruler tool is great for visually breaking up fields in the form. 



Depending on which field you choose, you have the option to make it required, add help text, set a max character length, and other customizations.

  • Add confirmation message

This is the message that the person will see after they submit the form.

  • Set where you want to submit the form 

Determine where the submitted forms should route

Once someone has submitted a form, the data can go to a few places. The lower section of the form edit page 'Submit to' allows you to configure where the submitted forms get routed to:

Hive Action - Selecting the 'Each time a form is submitted, it will be added to a selected project and assigned to a team member.' option will automatically create an action card in Hive in a designated project and assign the action to the person(s) you select. It will look like this:

Project - Selecting the 'Each time a form is submitted, a new project will be created with the following members' option will automatically create a new project each time the form is submitted. On the edit page of each question, you can designate the question selections to be mapped to the new project description and/or project custom fields areas.

Email  - Selecting the 'Each time a form is submitted, an email will be sent to the following people' can provide an email and all the information provided in the form will arrive in that inbox. See below.

Email submitter - Selecting the 'Each time a form is submitted, send a copy to the form submitter' option will send an email will all of the entered information to the person that filled out the form.

Require Hive sign-in - Selecting the 'Require sign-in for form submissions' option will require those submitting the form to sign into Hive in order to submit the form.

Admin Controls - Selecting the 'Only admins and form creator can edit' option restricts editing to the form creator and admins.

Sharing the form Externally:

Each form comes with a link that you can share or post on a website. 

To access the link, on the forms library page click the 'Copy URL' button to save it to your clipboard where you can then post it where you would like.

When a person clicks on the form, they will be taken to a web page that looks something like this.

There they can fill out and submit their information.

The "Form" feature is definitely an awesome way to get things done!

Automatically save form drafts

Now user's entries in the form will no longer disappear even if you leave the form! Here is some information on how the form's draft works!

  • Any fields filled out in a form are saved automatically when you close the form.

  • When you re-open the form in the same browser on the same device, the answers you had previously filled out will still be there.

  • Attachments will not be saved, so if you re-enter the form, the attachment will need to be uploaded again.

Duplicating Form Questions

Users will be able to duplicate the question in the form by clicking on the Duplicate button in the Form Editor!

  • Any Logic that was placed in the question will carry over.

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