The Workflows feature empowers users to seamlessly automate and optimize their work processes. By defining Conditions and corresponding Effects, users can create personalized workflows, reducing manual effort and enhancing productivity.
Creating your Workflow
Conditions:
Users can define Conditions based on various events or criteria, such as Assignee Change, Status Changes, when a specific button is clicked, when a label is added, an action is created, or Time is scheduled.
Effects:
Once the Condition is activated, users can specify Effects to be automatically executed. Some of the Effects are:
Add a label
Remove a label
Change project to
Apply action template
Change assignee to
Update status to
Update section to
Add new subaction
Duplicate action
Archive action
Update due date
Remove due date
Add as follower
Remove follower
Add card to sprint
Send an email
You'll be able to enter the subject line and description!
You'll also be able to link an action in the email.You can manually type in the email or select between Created By or Assignee. This way, you can email the person who submitted the form.
Give Buzz a job - *This feature has not been released yet!
Click the 3 dots on the right-hand side to do the following:
Enable/Disable workflow
Edit the workflow
Change the title of the workflow
Delete the workflow - Deleted workflow cannot be restored at this time.
Give Buzz a Job - *This feature has not been released yet!
Wondering who's Buzz? Buzz is our AI model that can help you fulfill all of your automated workflow requests (and so much more!). Simply give your job a title and write a prompt about what you would like Buzz to do for you.
Workflows Example
Video Overview
Workflow Manager
To easily see a big picture of all workflow runs throughout your entire workspace, you can navigate to the Workflow Manager section.
From here, you can see the details of each workflow run: its timestamp, status, and the user who triggered it. The "Configure" section on the right will also help you to filter the view by status and/or date range.
FAQs
Is Workflows free for all plans?
Workflows is a free app in Hive. Activity is limited based on subscription type. Reach out to us if you need to upgrade or add additional workflows.
Usage thresholds:
Hive Free: 100 active workflows, 200 execution runs
Hive Starter: 1,000 active workflows, 2,000 execution runs
Hive Teams: Unlimited workflows, 20,000 execution runs
Hive Enterprise: Unlimited workflows, 500,000 execution runs
Can I make my Workflow private?
No, at this time all created Workflows are visible and accessible by all workspace members.
Who can edit workflows?
Only admins and the original creators can edit workflows.
What will happen with my Workflow Buttons?
Although you can now create Workflow Buttons in "Workflows," all your existing buttons will continue to be stored and edited in the "Workflow Buttons" app.
How is this different than Hive Automate?
Workflows is designed to make it easy to automate the small, manual, repeatable tasks within Hive. "Hive Automate," on the other hand, is designed to both handle the extremely niche and complicated tasks within Hive, as well as automate integrations outside of Hive with its connections to third party software.
If you have maximized Workflows and are hoping to automate more in Hive, please reach out and we can walk you through our Hive Automate offerings.