To get the most out of Hive, bring your team into your workspace. You can invite people by email, share an invite link, or invite someone when you assign an action to them.
Invite people by email
1. Click Invite at the top right of Hive. You can also click your profile picture, then Manage users, then Invite new user.
2. Type an email address and press Enter. Add more addresses the same way, or paste a list of addresses.
3. Select a role in the menu at the right end of the box. Member is the default.
Member: full access to the workspace.
Restricted member: limited access, set by the restricted member permissions of your workspace. Only admins see this option, and only when restricted members are turned on.
Admin: can manage members and workspace settings. Only admins see this option.
External: can see only the projects that you share with them. The External users app must be on.
4. Click Next.
5. Select the teams, projects, and group messages that the new people will join. For an external user, select at least one project.
6. Optional: click + Add note to add a message to the invitation email. To add people without sending them an email, clear Notify all new users.
7. Click Send invites.
Tip: To invite someone as an external user, select External in the role menu. If you keep Member, the person becomes a full access member and is added to your subscription. If your workspace uses a company email domain, you cannot invite people with that domain as external users.
Invite people with a link
Under Invite via link, click Create Link, then Copy, and share the link with your team. People who open the link can join your workspace.
Admins can always see the link. To let full access users see and share it, an admin selects Allow full access users to share the workspace invite link (see Who can invite people below). Admins can also get a new link (Regenerate) or turn the link off (Disable) in Manage users.
Invite someone when you assign an action
In the assignee picker, type the person's email address. If no one in your workspace has that address, click Invite and Assign. Hive invites the person as a full access member and assigns the action to them.
Who can invite people
Admins can always invite people. An admin can let full access users invite people too. Go to Settings > Workspace > Security > User permissions, and under Manage users select one or more of these options:
Allow full access users to invite or remove users
Allow full access users to invite external users
Allow full access users to share the workspace invite link
Request an invite from an admin
If you are not allowed to invite people yourself, the dialog is named Request an invite. Do the same steps, then click Request invites. The people are added only after a workspace admin approves the request.
Admins see the requests in Manage users, on the Pending approval tab. Click Approve or Deny on each request. When an admin approves a request, Hive adds the person to the workspace. If Notify all new users was selected in the request, Hive also sends the invitation email.
FAQ
Q: I added someone as an external user. How do I make them a full access member?
A: Click your profile picture, then Manage users. Open the External users tab. In the person's row, click External user, then Convert to full access. Hive adds the person to your subscription.
Q: I added someone as a full access member by mistake. Can I make them an external user?
A: Not directly. Remove the person from the workspace, then invite them again and select External.