Get started by enabling the Timesheets application from Hive Apps.
Once the app is enabled, you can access timesheets from the Hive apps page or use the pin icon to pin the application to your navigational bar ('Time') for faster access.
Settings
Timesheet settings are accessed via the gear icon in the Timesheets App or from your Workspace Settings > Timesheets section.
General
Automatically fill from: This setting will allow users to pre-populate the Timesheet with the hours from Time Tracking or allocated hours from the Resourcing app
Automatically lock timesheets: Toggling On allows you to prevent users from entering time in the past.
Automatically approve submitted time: On will approve all Timesheets when submitted.
Data source used for reporting: This setting will be used for populating information in the Timesheet Reporting
Leave types
Add a new leave time to permit users to enter time for PTO, Maternity Leave, or Sick Time.
Time Categories
Time categories are used to classify time entries in Hive. Some examples include Billable, Non-Billable, Content, and Design.
Projects
This will allow Admins to determine if only specific projects should be available for Timesheet.
Reporting Permissions
This setting will allow Everyone to have access to Timesheet Reporting or specific users.
Control how users enter action time
In Timesheet settings, go to Prefill settings and set Automatically fill from to Time recorded from action cards. This displays two optional controls:
Only allow project time linked to action cards: turn this on to have users enter project hours on action rows. They can view project and category totals, but can’t edit them directly or use Add other time. They can still enter leave and PTO.
Show only top-level actions in Timesheets: turn this on to hide subactions from the list when users search for actions to add.
Submitted
Workspace admins also have access to the Submitted tab. From here, Admins can see any user's Submitted Timesheet (Both Approved and Pending Approval).
Admins can also make edits to any user's Timesheets.
You can also easily navigate to the action cards where the user tracked time and double-check the needed details. Simply click on the card title directly from the timesheet!
Correct submitted hours
In the Submitted tab, choose a teammate and week, then click Edit. Expand the project or category to find the action, enter the correct hours for each day, and click Save.
These changes update the hours in the submitted Timesheet. The time recorded on the action card stays the same.
After saving, check whether the Timesheet is approved or pending approval. This depends on your workspace’s automatic approval setting and the project’s approval rules. Editing as an admin does not always approve the Timesheet.
Change the project or category for several rows
In Submitted, choose the teammate and week, then click Edit.
Use the checkboxes to select the project or category rows you want to change. Expand a project to see its category rows when needed.
In the toolbar that appears, choose Change project or Change category. Your workspace may use a custom name for time categories.
Choose the new project or category. If you’re changing the project, also check the category you want to use. Click Apply to save.
Save or cancel any changes to hours before changing several rows at once. These options are available for project time; leave and PTO rows can’t be selected.
Changing the project or category this way keeps the submitted hours and approval status the same. The change applies to the Timesheet only: the action cards stay in their original projects, and their recorded time is unchanged.
If Hive reports a duplicate row, check whether that person already has a row for the same week, project, and category. You may need to select a different project or category.
Move or remove submitted action rows
Workspace admins can correct an action row in a submitted Timesheet without changing the action card or its live tracked time.
In the Submitted tab, choose the teammate and week, then click Edit.
Expand the project and category to find the action row. Select its checkbox. To move several action rows together, select each action row; do not select a parent project or category row at the same time.
In the selection toolbar, choose Change project or Change category, choose the destination, then click Apply.
To remove one action row instead, find it in Submitted, click its Delete row trash icon, and confirm Delete. This removes the row from the submitted Timesheet only. The action card and its live tracked time stay unchanged.
These corrections change the submitted Timesheet record, including its project or category totals. They do not move the action card to another project or edit time tracking on the card. To delete tracked time from the action card itself, use Delete action time where that option is available.
Removing actions and deleting logged time
When your Timesheet uses Time recorded from action cards, the action row menu can show two different options:
Remove action from Timesheet: use this to remove an action you added but haven’t logged time against yet. The action card is kept.
Delete action time: use this to delete logged hours for the selected person, action, category, and week. Those hours are removed from both the Timesheet and the action card’s time tracking. The action card is kept.
For example, if you delete your 3 hours on an action in the Design category for this week, only those 3 hours are removed. Time logged by other people, in other categories, or in other weeks is kept.
Check that you have selected the right person and week. Then review the action, category, and dates in the confirmation before clicking Delete time.
You can delete your own time, or a workspace admin can delete it for you. In either case, the person deleting it needs permission to edit time on the action. You can’t delete action time while its Timesheet is pending approval, approved, or locked.
Print your Timesheets
If you rely solely on Timesheets to process payroll, you can easily print your or any user's Timesheets.
To print a Timesheet, click the arrow icon at the top right corner of the page (or use the Command/Ctrl + P hotkeys). The current selected user and week will generate a printer-friendly PDF of the Timesheet.
