When working with clients and stakeholders outside of Hive, you may want to share project plans so others can easily follow along and keep track of timelines.
As a project owner / Admin / tab owner, you can create a public, shareable link for others to view your project. Anyone with the link will be able to access a read-only version of your project's Gantt, Status, Label, Team, or Calendar View.
To create this public link:
Go to Gantt, Status, Label, Team, or Calendar View.
Navigate to the three-dots menu of your tab.
Click "Share public link".
Toggle on "Public sharing enabled"
Click "Copy link to share".
Now you can paste the link (e.g., in an email) and send it to others to share your project plan
Note: Public tabs will include the global filters you set on the tab.
*When public sharing is enabled you will see a message bar across the top of the project window.
**Anyone with the link to this project tab who is not already a member will have read-only access to view this tab. They can see the actions shown on the tab, but can't open action cards, see comments, or edit the project.
Show action descriptions on a public Gantt link
By default, a public Gantt link shows action names and dates, but not descriptions. To include them:
In the Gantt tab, click Columns and turn on Description.
Click Save, then Save filters for everyone on this tab.
Visitors then see each action's description in the Description column. Descriptions show as plain text: images and formatting aren't included.
Control who can open a public link
After you turn on Public sharing enabled, project owners and admins see more options under Access settings:
Require login when accessing public links: Visitors must verify their email address before the link opens. They enter their email on a Verify email for access page and Hive sends them a verification email. Visitors don't need a Hive account.
Limit access to people with email addresses from these domains: Available once Require login is on. Enter one or more domains, such as yourclient.com. Only email addresses from those domains can be verified. Removing every domain turns off Require login.
Brand public links: Shows your custom workspace logo in the top left of the shared page. You can also add a note: visitors see an ⓘ icon next to the logo and click it to read the note.
Hide subactions in shared view: For Gantt and Timeline tabs, visitors only see top-level actions.
With Require login turned on, visitors see this page before the shared tab opens:
These settings apply to that tab's link only.
Remove public access
To remove access to your project tab:
Follow steps 1 and 2 above
Toggle off "Public sharing enabled".
*Doing so will mean any previously generated links will no longer be usable. The next time you turn on public sharing for this project, a new link will be generated.
NOTE: Is the link greyed out for you?
This means that you are not the project owner, Admin, or tab owner. Currently, this public share link is limited to only allowing the above-mentioned users to generate this link, but we'd love to hear feedback about how we can expand this functionality!
Interested to give us your input? Check out how to leave product feedback for us here.